What Spirit of Christmas organization completes every year gets done in a flurry of just a few months.
It starts in August when the Board and Officers meet in advance of the regular monthly meetings which are open to the public. They discuss and plan out the upcoming year.
Board members serve 3 year terms, each year rotating in a new member. Officers and committee members have the choice of staying with their position each year. If not, an election committee is formed to help fill the empty seats.
During September and October the following actions begin:
In mid November things really get moving. The packing site gets set up, inventory taken and packing begins for the new applications received. Deadline for applications is end of November. Packing for all distribution sites is done in downtown Chippewa Falls from mid November to mid December; fulfilling wishes for hundreds of children in Chippewa County.
The distribution days are scheduled couple weeks before Christmas so parents have time to wrap the gifts. Parents are sent a letter notifying them what their scheduled pick up time is.
The Monday following the distribution the packing site is well packed up again. Inventory, packing and cleaning is done. Anyone unable to pick up on distribution day can pick up their gifts until packing is complete. Everything is put into storage to be ready for the next year.
In early January/February Thank You letters are mailed and a Thank You ad is placed in area newspapers. Also during this time, new officers are elected, committee members are appointed and the annual audit is completed.
April taxes are filed.
It starts in August when the Board and Officers meet in advance of the regular monthly meetings which are open to the public. They discuss and plan out the upcoming year.
Board members serve 3 year terms, each year rotating in a new member. Officers and committee members have the choice of staying with their position each year. If not, an election committee is formed to help fill the empty seats.
During September and October the following actions begin:
- Distribution sites and times are confirmed (Chippewa Falls, Stanley, Cadott, and Cornell)
- Giving tree locations are confirmed
- Gift tags are filled out, then dropped off at Giving Tree locations
- Sponsor and donation request letters are sent out
- Delivery trucks, buses and schools are confirmed
- Insurance Policy renewed
- Dates for packing gifts are set
- Applications, tags, and envelopes are ordered an/or printed
- Applications are distributed
In mid November things really get moving. The packing site gets set up, inventory taken and packing begins for the new applications received. Deadline for applications is end of November. Packing for all distribution sites is done in downtown Chippewa Falls from mid November to mid December; fulfilling wishes for hundreds of children in Chippewa County.
The distribution days are scheduled couple weeks before Christmas so parents have time to wrap the gifts. Parents are sent a letter notifying them what their scheduled pick up time is.
The Monday following the distribution the packing site is well packed up again. Inventory, packing and cleaning is done. Anyone unable to pick up on distribution day can pick up their gifts until packing is complete. Everything is put into storage to be ready for the next year.
In early January/February Thank You letters are mailed and a Thank You ad is placed in area newspapers. Also during this time, new officers are elected, committee members are appointed and the annual audit is completed.
April taxes are filed.
Meeting Dates |
Dates to Remember |
|
September 10, 2019
October 8, 2019 November 12, 2019 December 3, 2019 |
Application Available: September 27, 2019
Application Deadline: November 27, 2019 Distribution day: December 14, 2019 |