What Spirit of Christmas organization does every year gets done in a flurry of just a few months.
It starts in August when the Board and Officers meet in advance of the regular monthly meetings which are open to the public. They discuss and plan out the upcoming year.
Board members serve 3 year terms, each year rotating in a new member. Officers and committee members have the choice of staying with their position each year. If not, an election committee is formed to help fill the empty seats.
September and October the calling and confirmations start. Committee members and volunteers call and confirm:
Distribution sites and times (Chippewa Falls, Stanley and Cadott)
Giving tree locations
Gift tags drop off and gift pick up
Sponsor and donation request letters are sent out
Delivery trucks, buses and schools
Insurance Policy renewed
Dates for packing gifts
Applications, tags, envelopes ordered or printed
Applications start being distributed end of September
Giving tree tags are filled out end of October
Mid November things really get going. The packing site gets set up, inventory taken and packing begins for the new applications received. Deadline for applications is end of November. Packing for all distribution sites is done in downtown Chippewa Falls from mid November to mid December; fulfilling wishes for hundreds of children in Chippewa County.
The distribution days are scheduled couple weeks before Christmas so parents have time to wrap the gifts. Parents are sent a letter notifying them what their scheduled pick up time is.
The Monday following the distribution the packing site is well packed up again. Inventory, packing and cleaning is done. Anyone unable to pick up on distribution day can pick up their gifts until packing is complete. Everything is put into storage to be ready for the next year.
Early January Thank you letters are mailed and Thank you ad is posted in area newspapers. Also in January any new officers are elected, committee members appointed and the annual audit is done.
April taxes are filed.
It starts in August when the Board and Officers meet in advance of the regular monthly meetings which are open to the public. They discuss and plan out the upcoming year.
Board members serve 3 year terms, each year rotating in a new member. Officers and committee members have the choice of staying with their position each year. If not, an election committee is formed to help fill the empty seats.
September and October the calling and confirmations start. Committee members and volunteers call and confirm:
Distribution sites and times (Chippewa Falls, Stanley and Cadott)
Giving tree locations
Gift tags drop off and gift pick up
Sponsor and donation request letters are sent out
Delivery trucks, buses and schools
Insurance Policy renewed
Dates for packing gifts
Applications, tags, envelopes ordered or printed
Applications start being distributed end of September
Giving tree tags are filled out end of October
Mid November things really get going. The packing site gets set up, inventory taken and packing begins for the new applications received. Deadline for applications is end of November. Packing for all distribution sites is done in downtown Chippewa Falls from mid November to mid December; fulfilling wishes for hundreds of children in Chippewa County.
The distribution days are scheduled couple weeks before Christmas so parents have time to wrap the gifts. Parents are sent a letter notifying them what their scheduled pick up time is.
The Monday following the distribution the packing site is well packed up again. Inventory, packing and cleaning is done. Anyone unable to pick up on distribution day can pick up their gifts until packing is complete. Everything is put into storage to be ready for the next year.
Early January Thank you letters are mailed and Thank you ad is posted in area newspapers. Also in January any new officers are elected, committee members appointed and the annual audit is done.
April taxes are filed.
Meeting Dates |
Dates to Remember |
|
September 11, 2018
October 9, 2018 November 13, 2018 December 4, 2018 |
Application Available: September 17, 2018
Application Deadline: November 28, 2018 Distribution day: December 15, 2018 |